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GetApp has published quarterly CRM industry trends report for Q1 2016. The Report is part of GetApp’s quarterly product ranking, GetRank, where Teamgate was announced as CRM #2 of the top 25 CRM apps based in the cloud.

 

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The report, “Customer Success in the Cloud: Key Trends for 2016” highlights the most important trends in the customer management space to help you choose the right cloud-based CRM, Customer Service, or Call Center application for your business.

In GetApp report, you’ll find:

  • Expert analysis and industry commentary with insight into some of the most notable developments in customer management software in Q1 of 2016.
  • Unique insights from data collected through GetApp’s research program, GetData, as it relates to user perception of cloud-based business software.
  • The Q1 2016 ranking for CRM, Customer Service & Support, and Call Center software.
  • A detailed explanation of GetRank and the five unique data points used to calculate an app’s GetRank score.

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KEY TRENDS FOR CLOUD BASED CRM 2016 :

  • With CRM emracing the cloud, having a native mobile app is integral for a CRM solution.
  • Analytics can provide useful data about the entire customer journey for marketing and sales departments.
  • Security concerns include data storage and protection.
  • Social listening has become a great way for companies to get users’ perceptions about their products.

For a full report on GetRank and quarterly industry trends, check out the full research or simply press the picture above:

teamgate getapp CRM (1)

Related: 4 Crucial Sales Trends You Cannot Afford to Ignore in 2016 and Teamgate becomes CRM & Sales Management Category Leader!

In an interview with the NY Times, Evernote’s CEO Phil Libin was asked the following question: What is unusual about your workplace?
His answer was very interesting:

We got rid of phones in the office. Just on a whim, I thought that at every company we start, and this is the third one, we’re going to eliminate one piece of unnecessary technology. So this time it was phoned. We thought, why do you really need a phone? If you have a phone at your desk, it’s just sitting there and you’re kind of encouraging people to talk on it. Everyone’s got a cellphone”

Are traditional landline phones “unnecessary technology” as Phil Libin puts it? Possibly, and Phone Integration is the likely contender to replace them.

Let’s find out how it can trump office phone landlines:

Unified Communication

Untitled design

Consider the following exchange:

Q: Did you call Customer Smith to follow-up on them?

A: I don’t think so; I thought you were supposed to call them?

Q: It’s ok; I’ll give them another call.

 

It is a time-consuming situation that is equally frustrating for customers as it is for co-workers. To avoid this scenario, we resort to manual data entry which can be even more time-consuming.

More hindering is the fact that traditional office phone conversations are impossible to integrate with any of the modern solutions businesses use. Ideally, you want to build a customized ecosystem of apps that communicate with each other. But what you end up with, using office phones, is an important component (communication) that is completely disconnected from your app ecosystem.

Cloud Hosted Phone Integration is the solution to this problem. Unified communication refers to centralizing and integrating features like Emails, calls, CRMs, and other business tools.

For example:

  • Set a Teamgate CRM reminder to call a customer.
  • Receive the reminder by SMS or Email.
  • Make the call through Teamgate.
  • Logit and archive it.
  • Notify teammates of the call.
  • Access your history to track the number of calls.
  • Monitor their success.
  • Why not forward your voicemail recordings to your email?

These tasks – all of which rely on cloud-hosted apps—are not restricted by the presence of a physical office phone and a nearby notepad. This perk is especially attractive to field workers like traveling salespeople looking for ways to avoid workflow disruptions. Moreover, the availability of call data can foster transparency and open communication within any team.

Related: 4 Crucial Sales Trends You Cannot Afford to Ignore in 2016

Cost and Scalability

The costs of maintaining multiple landlines, in addition to the initial installation fees, can add up quickly. This is why small businesses that switch to cloud-hosted Phone integrations “reduce the cost of their local costs by up to 40%, and save up to 90% on international call”, according to tech.co.
Seamless scalability also favors Telephony Integration apps since many cloud-hosted plans offer per-minute pricing. This guarantees that resources will be allocated according to your everyday business needs. Under-used landlines and phone plans are a significant resource sink. With Telephony Integration, the bearer setup requires nothing more than a headset.

Analytics

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The popular quote “What can be measured can be improved” holds especially true for phone integration.
When combined with CRM, phone data is an invaluable tool for data lovers. Not only can you extract key information like duration of calls, a number of calls-per-customer, response rates, and conversion rates but you can also monitor how your sales team or customer service department, for example, is progressing towards meeting their pre-set goals.

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Not to forget that this acquired data provides a rich stream of inputs that can make your CRM forecasts and visualizations more accurate, thus making future decisions more informed.

Teamgate and Phone Integration

True Story
Yes, I just logged a call with Mark Zuckerburg.

 

Teamgate CRM supports integration with Nexmo, an API for phone services. We are also launching soon our very own Teamgate SmartDial, relying on the Twilio API.

Besides offering the features you can currently use with Nexmo integration like Browser Calls and SMS notifications, Teamgate SmartDial will include the following additions:

– Calls directly through Teamgate’s CRM.
– Missed calls will be listed and recorded on each customer’s profile.
– Unlimited storage for call records and history.
– Record call-specific notes on the customer’s profile.
– Share call notes with teammates.
– Track the number and effectiveness of calls made.

Stay tuned for Teamgate SmartDial Launch. In the meantime, why not take Teamgate for a test drive?

Try Teamgate today for free!

One of the major news stories in 2015 was the visits of Chinese and Indian prime ministers to the US, and specifically, to Silicon Valley. What was all the fuss about?
Last September, Chinese President Xi Jinping’s short stay in Seattle– China is Washington’s state biggest export market – concluded with the eight annual US-China Internet Industry Forum. Some of tech industry’s most powerful names like Facebook’s Mark Zuckerberg, Amazon’s Jeff Bezos, Apple’s Tim Cook, Microsoft’s Satya were present at the forum and took the opportunity to evangelize their best products to their Chinese counterparts.

us-china-internet-industry-forum

China’s E-commerce market alone was worth $2 Trillion in 2014 while the Indian one is projected to reach a $20 billion evaluation by the beginning of this year. Reaching out to an international audience is now more important than ever. And while international reach is usually associated with big businesses and corporations, small businesses as well should look into exploring international markets when struggling with local demand.

Teamgate, as a European CRM  with an expanding list of worldwide clients, knows first-hand the journey it takes to go global.
How do you make sure your online business can well-accommodate these potential customers? Here are few tips:

Clear Language

It’s important that the language you use for website or email marketing copy is clear and straightforward; this is a good practice not just for the sake of an international audience but for English native speakers as well.

Supportive Design and Code

Supportive website design serves to ensure that your website can support text in any writing system without any glitches or glaring faults. Make sure to also verify that your website’s forms or those of third parties (like Wufoo and Google Docs) can support text inputs of all languages and check whether things like address forms can accommodate foreign ones.
There is nothing more frustrating for international customers than not being able to sign up or finish an order simply because web forms do not recognize non-USA based addresses.

Language Localization

Dialects_of_the_french_language

Your international audience will likely be familiar with English but some customers will rather read your website in their native language. Although machine translation is undergoing some transformative advances, it remains incomparable to the quality provided by good human localization/translation.
Make sure to pick a good company or contractor who’s familiar with the linguistic nuances of a language if your aim is to target specific countries rather than speakers of a particular tongue. Not all French speakers, for example, are expected to be fluent with Quebecois, Cameroonian French etc.

Knowing Your Audience

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When thinking internationally, remember to act locally as well. Countries like China, India and Nigeria have an incredible linguistic, ethnic and socio-economic diversity that can make any attempt to approach them in a monolithic way ineffective.

For example, if your services target 20 year old developers in China, a campaign more specific to this audience would prove more effective than one casting the net on 667 million Chinese Internet users.

Remember, foreign cyberspaces can be as foreign as the countries. Websites like Reddit and Facebook are popular worldwide but make sure to look for their country-specific equivalent for any targeted marketing campaign.

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Being Aware of the Cultural Nuances and Sensibilities

Blizzard and their flagship online multiplayer game World Of Warcraft found this out the hard way. The game was taken down for few weeks in 2009 due to its depiction of human bones –traditionally sacred in Chinese culture– until the local authorities edited what was conceived as inappropriate content.

A little bit of research or consulting with those familiar with the culture can save you the hassle of dealing with “bureaucratic” downtimes and even potential censorship. Remember, countries have their own country-specific internet regulations.

Working With Natives

A person native to your target country can help you either establish a physical presence or consult with you on good business practices you might not be aware of. They can take care of localized social media and content, customer support and even assist you in other business processes.

How Teamgate can help:

Take advantage of Teamgate’s segmentation to organize customers based on their preferred language their countries of residence or even time-zones. Adding customer tags is a matter of few clicks only:


Segmenting your international customers will help you:

  • Find the most optimal time to send emails or schedule phone calls. Time-zones can be pretty disorienting.
  • Target customers during events specific to their countries (similar to Google’s popular Doodles).
  • Sprinkle your emails with greetings in their language of preference to show them you care.
  • Why not have Email copy completely written in their language.
  • Adjust pricing model to fit with the countries’ economic situations.

Start your Teamgate Free Trial today and find out for yourself!

2016 is right around the corner. And with each New Year, people are on the lookout for new emerging trends to watch out for. Since the nature of today’s markets and industries is to move forward at incredible speeds, missing out on new trends can significantly put you behind.

Think about how the popularity of mobile technology, social media, and the wearable tech was unforeseeable a few years back. Exploring new trends is not just about jumping on the next “cool idea” but rather about you exploring new spaces where competition is less fierce. Identifying the next trend can be the right step your business needs to gain a competitive edge.

Let’s take a look at what everyone will be talking about in 2016:

Mobile Payments

Payment card industry has some serious competition to worry about. Products like Android Pay, Apple Pay, and Samsung Pay are securing more partnerships with retailers and banks in addition to garnering Point-Of-Sale Terminals support. A recent Gartner study reports that “by 2018, 50 percent of consumers in mature markets will use smartphones or wearables for mobile payments”.

Buy Buttons such as the ones adopted by Instagram, Twitter and Pinterest have proved to be doing well in 2015.

What it Means For you:

“Buy Buttons” are very well received by businesses and it’s is highly likely that more social platforms will adopt similar features. In addition to E-Wallets, this shift to quick “button selling” is shedding layers between salesperson and customer which will put more emphasis on social selling.

If “Buy Buttons” and E-Wallets are to be more prevalent, social media will become a platform where customers can both learn and buy your product in a matter of a few minutes -if not seconds. As a result, generalist approaches to prospecting and lead nurturing will have to give way to more authentic relationship management. It also entails that salespeople will have to collaborate closely with marketers, which brings us to our next point.

Convergence of Sales and Marketing

convergence

Traditionally, we think of marketing and Sales as insular if not competing departments where miscommunication between the two is commonplace.
However, “The Age of The Customer” –triggered by a shift from transactional to customer-centric approaches—has managed to open up a space where sales and management can finally align. Companies’ increasing adoption of CRMs and team communication tools to encourage cross-departmental collaboration provides ample evidence for this trend. It is no coincidence that Slack –originally a tool for organizational communication—was lauded as one the best apps of 2015.

Collaboration between sales and Marketing yields great results. A study conducted by Aberdeen Group on sales effectiveness with more than 200 executives from the executive, sales, marketing, and IT management functions found that companies that had strong collaboration between these two functions achieve higher sales effectiveness.

What it means for you:

We’ve talked before about how the traditional salesperson’s role is on the decline with “1 million US B2B salespeople projected to lose their jobs to self-service E-Commerce by the year 2020”. Will automation and Marketing-Sales convergence force salespeople to switch professions? Not yet.

Specialization will help salespeople focus on leads and customers who require different sales approaches. It will also match outbound sales reps, for example, with outbound marketers to foster improved collaboration and even access to customer input.
When anticipated, the eventual convergence of sales and marketing can be a win-win environment for everyone as opposed to a threat to salespeople and marketers. As Marketing and PR Guru David Meerman Scott said:

The best organizations will not run marketing and sales as separate ‘departments’ but will merge the two functions into one customer-facing organization focused on revenue generation.”

Emerging Marketing and Sales venues

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Just when think you have figured out how to carve a presence on the latest social app, another one surfaces. Although platforms like Snapchat, Medium, and Periscope predate 2015, they have seen major growth transformation this year. Why?

Businesses have begun to understand how to connect with their customers/audience through them. Even though marketers are usually the first to explore these platforms, salespeople as well must seek to understand how their new-found customers and leads differ from old ones.

What it means for you:

Shopify has put together a revealing case study about the partnerships between Pinterest and online E-commerce stores. Here are some interesting numbers:

  • The average order value of sales coming from Pinterest is $50 – higher than any other major social platform.
  • Pinterest is the #2 overall source of all social media traffic to Shopify stores.
  • 2M people pin product pins per day. That’s 20x more than there are daily shoppers at the Mall of America.
  • 93% of Pinterest users use the platform to plan purchases.
  • Orders from Pinterest on mobile devices have increased by 140% in the last two years, and orders from non-US countries have increased 130% from 2013 to 2014.

These numbers illustrate how unique Pinterest’s users are. It proves to show that every salesperson cannot afford to ignore new social venues and, most importantly, the type of customers that frequent them.

Every new social platform requires you to research its users’ spending habits, online behavior, demographics, engagement approaches they most respond to, and other factors distinguishing them.

Of course, you don’t want to spread your prospecting and attention over too many online communities, but besides the staples (Facebook, Twitter, LinkedIn), it’s important to also experiment with one or two new social venues.

How can you treat your new customers in a way that is unique to their profiles? Check out our article on Customer Segmentation!

Sales Automation

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Sales automation using Customer Relationship Management apps is bound to feature on every yearly Trends list. In fact, the increasing demand for CRM is expected to propel its worldwide market valuation to $36.5 billion by 2017 according to a Gartner Forecast.

As businesses expand and attract new customers, the need for customer data centralization arises. Tasks like email scheduling, sales pipeline monitoring, team collaboration, analytics tracking, and customer segmentation are made easier with CRM.

Without sales automation, data entry can put a significant toll on salespeople by distracting them from their core duties to focus on menial tasks.
Besides centralizing team communication and customer data, a CRM can also centralize your work apps. Thanks to the integration, you can easily design and build an entire ecosystem with a CRM at its core; allowing you to keep your business, like your CRM, customer-centric.

What it Means for You!

To illustrate what a CRM can do, let’s explore how Teamgate CRM can help you handle all of the previously mentioned trends:

Mobile Payments:

E-Wallets will make online shopping easier and faster. As a result, customers’ life-cycle spent in the sales pipeline (from lead to satisfied customer) will be significantly shorter. This also means that you will have very little time to engage with them while still having to record data pertaining to transactions and customers.

TeamgateZapier

By integrating Teamgate with an online form tool (like Wufoo) and with email marketing solutions (like Mailchimp), data entry and email management will no longer be a concern. Instead, you get to redirect your efforts towards customer success and customer retention. Automation will also make Teamgate’s forecasting and analytics tools richer by populating them with key data gathered.

Sales & Marketing Convergence:

Teamgate is great for teamwork and inter-departmental collaboration (the key is in our name). Not only can you assign Deals to individuals, but you can also add as many collaborators as possible. In addition, you can set individual goals for your team and track activity to make sure no task is left unattended.
Regardless of how far your sales department is from marketing, Teamgate will close the communication gap.

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New Venues for Sales & Marketing Opportunities:

How is everything described on the internet? Tags.

As we discussed in a previous article “From social media hashtags to HTML tags, Tags serve as the internet’s infrastructure. They organize information into sub-groups and make archiving and searching history a matter of few clicks.”


Using customer segmentation, you can categorize customers according to the social platforms they originated from. Of course, for this strategy to succeed, it has to serve a key objective: Better knowing new customers.

And as you populate your CRM with more data specific to these customers, Teamgate’s analytics will help you convert this data into actionable information for your business.

To summarize:

Mobile Payments, Sales & Marketing Convergence, New Social Venues for sales opportunities and sales automation are some of the most important trends you should expect to gain significant momentum in 2016.

Even though trends like Sales Automation have been mainstay for a while, the opportunity cost of not adopting them earlier is only bound to increase. Likewise, missing out on mobile payments, sales specialization and emerging social media venues will make the future cost of entry higher than it is currently dude to competition.
Interested in giving Sales Automation a test drive? Try Teamgate CRM for free Today

The next time you’re at a conference, pay close attention to what people are throwing in trash/recycling bins.  Often, the discarded items are the same relics populating the briefcases of pre-smartphones conference goers: Glossy brochures, napkins with smudged notes, business cards and surveys.

Let’s talk about Waste.
We throw away what we deem as:

Disposable: “I will probably remember the info on this business card, therefore, it served its purpose”.
Unnecessary: “I don’t need a brochure. I can just google what I need”.
Low value: “I don’t see the value in filling out this generic survey”.

So perhaps the tools we should bring to the Business Event 2.0 need to be:

Long Lasting: “I should transfer this business card to my online contacts list”.
Problem solving: “What are my ideal customer’s problems, and how can I help them succeed?”.
Of easily discerned value: “How can I make my surveys quick to fill and how should I communicate their value?”.

The Business Event 2.0

The Modern Event is now a trans-media experience where attendees can contribute as much as any high-profile speaker. No longer confined to lobbies and post-events parties, event participation is democratized throughout multiple online platforms regardless of the tag you’re wearing.

By participating in the event’s online conversation, you guarantee communication with similar-minded professionals who are attending for more than just  hotel stays charged to the business account.

Which tools should you use to immerse yourself in the Business Event 2.0?

Cloud-hosted apps power up your event experience and allow you to stay focused in your workflows regardless of how distant you are from your office and coworkers. Add to that their ability to centralize your main prospecting resources and simplify their distribution.

Ready to reinvent your conference experience and say goodbye to uneventful events? Check out these apps:

Docusign

docusign

Sign any document electronically and collect signatures from other people by sending them a link via email.  You can either upload your own signature in advance, or let the app generate a unique one.  Docusign boasts of 50 million users in 188 countries and is compliant with international electronic signatures laws.

DocuSign is ecofriendly and eliminates the awkwardness of interrupting conversations to go find a pen.

Slack

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I first realized the potential of Slack when a friend added my email to a Slack group during a get-together. We were discussing an interesting idea that was likely to be forgotten had we not followed-up on it. Slack let us continue our brainstorming momentum seamlessly even as we each moved to different cities few months later.

Slack is a team collaboration app and a surprise crowd favorite. With more than 1 million daily active users, Slack’s popularity is paving the road for more integration options besides the currently available staples like Google Drive, MailChimp, Trello, Stripe and others.

With Slack, you can:

  • Stay in touch with your team
  • Continue conversations you started at the event.
  • Seize business opportunities and start collaborations.
  • Invite leads and introduce them to your team for a Slack Chat.

 FullContact Card Reader

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Although it is estimated that 10 billion business cards are printed annually in the US alone, 88% of them will be thrown in less than week, according to the Statistic Brain Research Institute. The solution?

FullContact Card Reader can scan business cards info directly into your favorite CRM, contact book of choice or 250 other apps.

As is the case of most tools in this article, the secret to FullContact is to turn card-scanning into a habit. Set some time apart at the end of your workweek to scan every business card in your wallet into the cloud, or even better, immediately after you’re handed the card.

SlideShare

Fascinating Event Marketing Stats from HubSpot

Sure, you have your elevator pitch down but nothing really beats a concise and beautifully designed Pitch Deck.

Slide hosting service SlideShare allows users to upload presentation in Keynote, PowerPoint, PDF or OpenDocument formats. SlideShare Presentation can be:

  • Shared publicly or privately.
  • Embedded online.
  • Viewed through multiple devices including hand-held ones.

To maximize your leads-capturing net, let your Deck network on the event’s social media communities as you take care of human-to-human prospecting.

PollDaddy

PollDaddy

Large events are the perfect opportunity to distribute surveys.  You can use surveys to gather data about buyer personas, customer satisfaction, business reputation and generally every piece of info you deem necessary for personal or professional growth.

With PollDaddy you can quickly create visually appealing online surveys with access to real-time results. Share the surveys via email, social media or collect the responses using your hand-held device of choice.

Pro Tip: Offer rewards for every survey filled. More Data and more leads!

Evernote

evernote

The one app I evangelize the most! Evernote has your entire cross-platform note taking needs covered.  Before Evernote, I relied on physical note taking and Microsoft Notepad. Needless to say, my notes from that era are so disorganized that I don’t even bother looking at them.

Evernote is by no means supposed to replace the physical notebook. Thanks to the app’s image capture ability, every page that I write is properly archived on the cloud instead of some dusty cardboard box.

You can also record voice memos, include web snippets or even full webpages. But most importantly, you will always have a reliable way to write and edit notes.

Trello

trello

My project management app of choice.

It also helps that Trello is an excellent way to keep teammates in touch with your project goals. Cool uses for Trello include:

  • A Travel Checklist for out-of-town events.
  • An Event To-do list. For example, presentations to remember, clients to catch up with, resources to distribute etc.
  • Publishing strategy for the event’s Social Media Coverage.

Check out Trello’s inspiration boards for more ideas.

Social Media

Twitter

twitter

My Reasons for why Twitter is the best social media platform for events:

  • Live-Tweeting Keynote Speakers, presentations, and daily recaps.
  • Events create smaller organic niches where influencers and thought-leaders are easier to interact with.
  • Analyze your competition’s strengths and weaknesses in real-time. If they’re not on Twitter, fill the vacuum!
  • Business events are learning and networking opportunities. Covering them proves to online customers your commitment to self-improvement.

Periscope

periscope-screenshot

“Periscope lets you explore the world through the eyes of somebody else”

It is the latest addition to live video streaming for Android and IOS devices.  Periscope’s novelty means that competition will not be as fierce as it is on the more popular media tools like YouTube Live, Vine, and Snapchat.

Pro Tip: Complement your Live-Tweets with occasional live “scopes “to keep your content fresh and your audience engaged.

Instagram

Sharing event pictures on Instagram lets you explore and interact with a different audience. if your event has a weaker presence on Instagram, a smaller audience means there’s less competition and thus, more opportunities.

Teamgate

teamgateLeadProfile

Ditch spreadsheets and get a CRM!

Besides learning, you are at an event to network. Here’s some of what Teamgate’s Mobile CRM can do to help:

  • Add new leads: By integrating Teamgate with form builders, survey tools, and Business Card scanners, leads will be directly added to the contact database.
  • Coworkers can instantly start nurturing leads.
  • Set sales goals for the event beforehand.
  • Monitor your sales goals.
  • Stay in sync with current leads, pipelines, deals, and customers.

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Uber, Airbnb, and YelpRelated: Did Santa Leave a CRM app?

Untitled design

The trifecta of travel and exploration. Is there anything else to say about the three apps that have completely reshaped how we travel?

Soundhoud/Shazam

soundhound-screenshot-altes-design

Find out who’s playing the song that is playing. The alternative is a trip back home with a melody stuck in your head.

 

Did we miss your favorite app?  Feel free to share your tools of the trade in the comments section below!

If you are not a salesperson, it can be easy to look at Customer Relationship Management (CRM) software and shrug it off as something exclusive to salespeople. Granted, CRM find its popularity in sales since it mimics business workflows and sales pipelines. More importantly, the current “Age of The Customer” requires any business and product to be customer-centric. In the salesperson’s world of leads and clients, CRM usage allows businesses to keep customers at the core of their processes.

But can non-salespeople use CRM as well?
In this article we will talk about:

  • Why CRM Works For Other Professionals
  • Who Else Should Use CRM
  • How to Customize Your CRM

Why CRM Works For Other Professionals

Truth is, almost every professional working in a field requiring frequent contact with customers can benefit from CRM. Take a look at the following graph of the most requested CRM features:

crm-buyerview-report-2013-5

(Graph and study by Softwareadvice)

Access to a centralized platform for contacts (emails, phone calls, meetings etc.), metrics and task management are features that make CRM a powerful toolkit for salespeople and other professionals alike.
Without a CRM, professionals have to resort to building their own ecosystem of apps. Although the choice of great app substitutes is limitless, having a dedicated platform where all the features are easily accessible can be a great boost to productivity –and revenue.

Who Else Should Use CRM

To misquote the bard:

All the world’s a market, and all the men and women merely salespeople”.

Professionals have services to offer –or sell, they have contacts that require various degrees of engagement and they need data to make informed decisions. If we follow this reasoning, every professional is a salesperson as well.
Let’s explore how other professionals can use CRM:

Online Freelancers:

freelance

Freelancers have to manage their clients, do customer support, manage projects, and prevent old leads from turning cold while doing their own marketing. Without planning and organization, these tasks can be very challenging to manage even for the more seasoned freelancers.

A CRM is the ideal toolkit to manage the complex web that is the freelancer’s contacts. On one platform, you can schedule follow-up emails, visualize your pipeline and receive smart insights on the likelihood that a lead will convert based on previously gathered data.
A pipeline can help you see the steps through which your deals progress. For freelance writers for example, a deal will start with a pitch, then an initial contact, a quote, a negotiation then closure.
The more you populate your CRM with data, the more information you can gather about:

  • Which deals are easier to close?
  • Which clients are more profitable?
  • The pipeline step where deals are most likely to fall through.

Besides freelance writers, any independent contractor who regularly deals with a variety of customers can use a CRM. This includes:

Non-Profits & Fundraising

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For a non-profit to stay afloat financially, it has to manage a delicate network of established donors while trying to acquire new ones. Even with the advent of online crowdfunding efforts, fundraising is a field where high-touch engagement with donors is conventional if not required.
With contact management and segmentation strategies, non-profits can afford to easily give their owners the attention they deserve. In addition, the data gathered thanks to frequent CRM use can highlight the particular donor/prospect personas most likely to be generous.
Lastly, task and relationship management through scheduled and well-recorded contacts allow for better-targeted marketing campaigns and as a result, happy email-reading customers.

Related: Customer Success Strategies for Non-SaaS Businesses

Musicians and Promoters

musician (1)

For musicians who do not feature on the Billboard Top40, a great deal of management is needed to land a show. Musicians and promoters have to constantly look for venues (leads), manage their relationships with old customers (agents, music venues, labels, etc.), and send Demos.
Although creatives are typically portrayed as scattered individuals with a distaste for organization, their success will still depend on meticulous planning.

A CRM can help:

  • Manage client contacts for venues, promoters, agents, labels, etc.
  • Track previous and ongoing Deals (a deal can be a show, a gig, or a record contract)
  • Compare Deals based on profitability, geographic location, and other customized variables.

How to customize your CRM

The most important trick to making CRM a versatile tool for any profession is customization. Although the sales jargon can be applicable to many other professions, it’s best to replace it with something you’re more familiar with. Let’s find out how!

Pipeline

freelancepipeline
The sales pipeline consists of all the steps each deal goes through prior to closure. The default Sales Pipeline provided by Teamgate has the following stages:

  • Incoming
  • Contacted
  • Quote
  • Evaluating
  • Closure

You aren’t bound to keep the pipeline as it is. This is my attempt at creating a Freelance Writer Pipeline:

  • You can create your own pipeline by navigating through:
  • Click on your Profile then Settings
  • Pick Deals and Deals settings on the left tab.
  • Then Add New Process
  • Add a new stage for every stage of your ideal pipeline.

If you can’t think of a clearly defined and recognizable stage, it is perfectly fine to keep the original Sales Pipeline and keep tweaking it as you go.

Tags

tags

Our segmentation article talks extensively about how clear and purposeful tagging enriches Customer Relationship Management systems. Make sure to check it out for more information about good segmentation habits.
The above example is my attempt at segmentation as a Freelance writer.

Integration

Allowing your CRM to communicate with your apps of the trade is one of the best ways to customize it to your own liking. Although this can often require some API knowledge or CRM support, we thankfully now have options like Zapier which makes integration a breeze for non-developers.

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Experimenting

To have a CRM tailored for you and your profession, there’s no substitute for practice. Tweaking around your pipeline and implementing different tag subgroups will allow you to learn more about the CRM and your own business practices.

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Back to you! Do you use CRM for non-sales-related tasks? How do you use it? We’d love to hear your thoughts!

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