Insightly alternatives for small businesses: Teamgate and 5 others compared
Teamgate is an Insightly alternative for small sales teams that want a focused sales CRM with a free plan for 2 users, US$ monthly or annual billing and EU or US hosting, chosen at sign-up, while Insightly suits teams that want CRM, marketing automation and service on one platform, built-in project management, an AI Copilot and a lower entry price.
Quick answer (prices checked 23 October 2026):
- Teamgate – best for a simple sales pipeline – Starter free for 2 users; Team from US$39.90 per user per month billed annually (US$49.90 billed monthly).
- Pipedrive – best for pipeline-first teams that want meeting intelligence – Lite from US$14 per seat per month, billed annually (US$24 billed monthly).
- HubSpot – best for marketing, sales and service on one platform – free for up to 2 users; Starter: US$20 per seat per month list price; current offer US$7 per seat per month paid annually (shown on hubspot.com/pricing/sales on 23 October 2026; no end date stated).
- Zoho CRM – best for a free edition for 3 users – Standard from US$14 per user per month, billed annually.
- Copper – best for teams that work in Google Workspace – Basic from US$23 per seat per month, paid annually.
Which Insightly alternative fits?
| If you mainly need… | Consider | Why |
|---|---|---|
| A free plan and formal onboarding on Growth | Teamgate | Starter free for 2 users; formal onboarding and training are included on Growth |
| CRM, marketing automation and service from one vendor | Stay with Insightly | Insightly sells CRM, Marketing automation, Support and ticketing, and an All-in-One bundle |
| Meeting intelligence and a visual pipeline | Pipedrive | Meeting intelligence listed from Lite |
| A free plan for 3 users | Zoho CRM | Free edition for 3 users |
| A CRM inside Gmail and Google Calendar | Copper | Chrome extension for Gmail and Google Calendar |
At a glance: Teamgate vs Insightly
| Teamgate | Insightly CRM | |
|---|---|---|
| Free plan | Starter: free for 2 users (new customers only), 500 contacts, 1 pipeline, email support | No free plan listed on the pricing page |
| Entry paid plan | Team: US$39.90 per user per month, billed annually (US$49.90 billed monthly) | Plus: US$29 per user per month ("All prices USD, billed annually") |
| Top self-serve plan | Growth: US$59.90 per user per month, billed annually (US$74.90 billed monthly) | Professional: US$49 per user per month, billed annually. Enterprise: US$99 per user per month, billed annually (contact sales) |
| Monthly billing | Yes (Team US$49.90, Growth US$74.90 per user per month) | No monthly price shown on the pricing page |
| Free trial | 14 days, no credit card | 14 days, no credit card required (Plus and Professional) |
| Onboarding and migration | Formal onboarding and training are included on Growth. Complex migrations may be charged on lower plans. Support is available to all customers on every plan. | All-in-One bundle: guided product onboarding required (US$1,500), plus required premier support and success (20% of license, US$3,000 minimum annually) |
| Integration add-on | Zapier, email, SMS and marketing integrations on Team and Growth | AppConnect is part of the All-in-One bundle, with a required US$3,000 technical setup |
| AI features | None listed | AI Copilot on Professional (75 queries) and Enterprise (100 queries) |
| Project management | Not listed in Teamgate's plans | Project management from Plus; convert won opportunities to projects |
Pricing compared
Teamgate (USD standard prices from teamgate.com/pricing; 20% saving on annual billing):
| Plan | Billed annually | Billed monthly |
|---|---|---|
| Starter | Free for 2 users, new customers only (500 contacts, 1 pipeline; no email integration, lead management or mass import) | |
| Team | US$39.90 per user per month, billed annually | US$49.90 per user per month, billed monthly |
| Growth | US$59.90 per user per month, billed annually | US$74.90 per user per month, billed monthly |
Insightly CRM (insightly.com/pricing-plans/, checked 23 October 2026, 7:59 AM AEST; "All prices USD, billed annually"):
| Plan | Price | Trial | Highlights listed |
|---|---|---|---|
| Plus | US$29 per user per month, billed annually | Free 14-day trial, no credit card required | Lead and contact management, project management, advanced reports, pre-built dashboards |
| Professional | US$49 per user per month, billed annually | Free 14-day trial, no credit card required | Lead assignment and routing, workflow automation, AI Copilot |
| Enterprise | US$99 per user per month, billed annually | Contact sales | Sandboxes; products, pricebooks and quotes; audit logging |
Insightly All-in-One bundle (CRM, Marketing, Service and AppConnect; all prices USD, billed annually, "starting at"): Plus US$349 per month (2 CRM users included), Professional US$899 per month (5 users), Enterprise US$2,599 per month (10 users). Required on the bundle: AppConnect technical setup US$3,000; guided product onboarding US$1,500; premier support and success at 20% of license (US$3,000 minimum annually).
Worked example: 5 users for 12 months (annual billing, US dollars; prices checked 23 October 2026)
| Option | Calculation | Total |
|---|---|---|
| Insightly Plus | US$29 × 5 × 12 | US$1,740 |
| Teamgate Team | US$39.90 × 5 × 12 | US$2,394 |
| Insightly Professional | US$49 × 5 × 12 | US$2,940 |
| Teamgate Growth | US$59.90 × 5 × 12 | US$3,594 |
| Insightly Enterprise | US$99 × 5 × 12 | US$5,940 |
Insightly's pricing page shows annual billing only, so there is no monthly comparison. On monthly billing, Teamgate Team is US$49.90 and Growth US$74.90 per user per month.
When Insightly is the better fit
- If you want CRM, marketing automation and customer service from one vendor, Insightly is probably the better choice. It sells Marketing automation and Support and ticketing alongside its CRM, natively integrated, and an All-in-One bundle of all three plus AppConnect; Teamgate is a sales CRM that connects to Mailchimp, Zendesk, Freshdesk and Intercom instead.
- If you deliver projects after the sale, Insightly fits better. Its Plus plan includes project management, and you can convert won opportunities to projects; project management isn't listed in Teamgate's plans.
- If you want an AI assistant inside your CRM, choose Insightly Professional or Enterprise. Both include AI Copilot (75 and 100 queries); Teamgate lists no AI features.
- If you want the lowest entry price, Insightly Plus costs less than Teamgate Team. Plus is US$29 per user per month, billed annually, against Teamgate Team's US$39.90 per user per month billed annually.
Where Teamgate fits
- Small teams that want to start free: Starter is free for 2 users (new customers only); Insightly's pricing page lists no free plan.
- Monthly billing: Team and Growth can be billed monthly or annually.
- Switching help: XLSX, CSV and vCard import. Formal onboarding and training are included on Growth. Complex migrations may be charged on lower plans. Support is available to all customers on every plan.
- US and EU teams: prices in US dollars, with monthly or annual billing; EU or US hosting, chosen at sign-up.
- Integrations by tier: email (Gmail, Outlook/Microsoft 365), SMS (Twilio), marketing (Mailchimp) and Zapier integrations are on Team and Growth; Zendesk, Freshdesk and Intercom are listed under "Support, Success and other Integrations" on Growth.
"With Teamgate’s intuitive interface, our user adoption was immediate. Even with a remote team consisting of sales, customer success and marketing – we were onboarded and up and running within hours." – Jack Hodges, Sales Manager, FiveCRM
Where Teamgate isn't the best fit
- Marketing automation and service desk: Teamgate is a sales CRM; email marketing runs through Mailchimp, and support tools connect through Zendesk, Freshdesk and Intercom.
- Project management: not listed in Teamgate's plans.
- AI features: none listed today; lead enrichment is "coming soon".
- The free plan is limited: 2 users, 500 contacts and 1 pipeline, with no email integration, lead management or mass import; new customers only.
- Open API, lead scoring, multi-currency and teams need Growth.
- Hosting: EU or US hosting, chosen at sign-up.
- Phone and video support are on Growth only (Starter: email; Team: chat and email).
Other Insightly alternatives for small businesses
Pipedrive
Pipedrive is a pipeline-first sales CRM with meeting intelligence listed from its entry plan and a marketplace of 500+ integrations. It has no free plan listed on its pricing page; it offers a 14-day free trial.
- Best for: Small sales teams that live in the pipeline and want meeting intelligence and sequences.
- Not ideal if: You want to start on a free plan.
- List price: Lite: US$14 per seat per month, billed annually (US$24 billed monthly), checked 23 October 2026.
HubSpot
HubSpot combines marketing, sales, service, content and data tools on one platform, with a free plan for up to 2 users. Paid Professional and Enterprise tiers carry a required one-time onboarding fee.
- Best for: Teams that want marketing, sales and service on one platform.
- Not ideal if: You want flat pricing without onboarding fees at higher tiers.
- List price: Starter: US$20 per seat per month list price; current offer US$7 per seat per month paid annually (shown on hubspot.com/pricing/sales on 23 October 2026; no end date stated).
Zoho CRM
Zoho CRM offers a free edition for up to 3 users and four paid editions. AI agents are listed on Zoho's paid editions, and CPQ and inventory management are on Professional.
- Best for: Budget-conscious teams that want a broad feature set and a wider app suite.
- Not ideal if: You need more than 3 users on a free plan.
- List price: Standard: US$14 per user per month, billed annually (US$20 billed monthly), checked 23 October 2026.
Copper
Copper is a CRM built around Google Workspace, with a Chrome extension that brings it into Gmail and Google Calendar, and project pipelines on every plan.
- Best for: Teams that run their day in Gmail and Google Calendar.
- Not ideal if: You need more than 2,500 contacts on Basic (the Basic limit).
- List price: Basic: US$23 per seat per month, paid annually (US$29 monthly), checked 23 October 2026.
Capsule
Capsule is a simple contact and pipeline CRM with a free plan for up to 2 users and 250 contacts, priced in US dollars. Paid plans come with a 14-day free trial, no card required.
- Best for: Small teams that want a simple contact manager with a free tier.
- Not ideal if: You need more than 2 users or 250 contacts without paying.
- List price: Starter: US$18 per user per month, billed annually, checked 23 October 2026.
| Option | Best for | From (list price, basis) | Free plan / trial |
|---|---|---|---|
| Pipedrive | Small sales teams that live in the pipeline and want meeting intelligence and sequences. | Lite: US$14 per seat per month, billed annually (US$24 billed monthly) | No free plan listed; 14-day trial |
| HubSpot | Teams that want marketing, sales and service on one platform. | Starter: US$20 per seat per month list price; current offer US$7 per seat per month paid annually (shown on hubspot.com/pricing/sales on 23 October 2026; no end date stated) | Free for up to 2 users |
| Zoho CRM | Budget-conscious teams that want a broad feature set and a wider app suite. | Standard: US$14 per user per month, billed annually (US$20 billed monthly) | Free for 3 users |
| Copper | Teams that run their day in Gmail and Google Calendar. | Basic: US$23 per seat per month, paid annually (US$29 monthly) | No free plan listed; free trial, no credit card |
| Capsule | Small teams that want a simple contact manager with a free tier. | Starter: US$18 per user per month, billed annually | Free for 2 users / 250 contacts; 14-day trial |
How we compared
We took every competitor price from that vendor's official US pricing page, viewed in US English, on 23 October 2026, recorded the currency and billing basis, and used Teamgate's own published US$ prices. We did not use review-site ratings or scores. Prices are each vendor's published list price on the date shown; where a vendor displays a temporary offer, we show it next to the list price with its date.
Switching from Insightly
- Export your contacts, organisations, leads and opportunities from Insightly.
- Start a Teamgate trial on Team or Growth (mass import is on Team and Growth).
- Import the files into Teamgate (XLSX, CSV or vCard).
- Ask about onboarding and migration help. Formal onboarding and training are included on Growth. Complex migrations may be charged on lower plans. Support is available to all customers on every plan.
Insightly alternatives: FAQs
What is a good Insightly alternative for a small sales team?
Teamgate is a sales CRM alternative to Insightly, with a free Starter plan for 2 users (new customers only). Formal onboarding and training are included on Growth. Complex migrations may be charged on lower plans. Support is available to all customers on every plan. Pipedrive, HubSpot, Zoho CRM, Copper and Capsule are other options compared on this page.
How much does Insightly cost?
Insightly CRM Plus is US$29, Professional US$49 and Enterprise US$99 per user per month, with all prices in USD and billed annually (checked 23 October 2026).
Does Insightly have a free plan?
Insightly's pricing page listed no free plan on 23 October 2026; it offers a free 14-day trial of Plus and Professional with no credit card required. Teamgate Starter is free for 2 users (new customers only).
Can I move my data from Insightly to Teamgate?
Yes. Export your records from Insightly and import them into Teamgate as XLSX, CSV or vCard files; mass import is on Team and Growth. Formal onboarding and training are included on Growth. Complex migrations may be charged on lower plans. Support is available to all customers on every plan.
Does Teamgate have an AI assistant like Insightly's AI Copilot?
No. Teamgate lists no AI features today, and its lead enrichment is marked "coming soon".
Related comparisons
Next steps
Start a 14-day free trial (no credit card), book a demo or see pricing.
Competitor prices are taken from their official pricing pages on the date shown and may have changed. Trademarks belong to their owners.
