Zoho CRM alternatives for small businesses: Teamgate and 5 others compared
Teamgate is a Zoho alternative for small sales teams that want a focused pipeline CRM, US$ monthly or annual billing and EU or US hosting, chosen at sign-up, while Zoho CRM suits teams that want a free edition for 3 users, a lower entry price and a broad feature set across Zoho's wider app suite.
Quick answer (prices checked 23 October 2026):
- Teamgate – best for a simple sales pipeline – Team from US$39.90 per user per month billed annually (US$49.90 billed monthly).
- Pipedrive – best for pipeline-first teams that want meeting intelligence – Lite from US$14 per seat per month, billed annually (US$24 billed monthly).
- HubSpot – best for marketing, sales and service on one platform – free for up to 2 users; Starter: US$20 per seat per month list price; current offer US$7 per seat per month paid annually (shown on hubspot.com/pricing/sales on 23 October 2026; no end date stated).
- Freshsales – best for a 21-day trial and AI add-ons – Growth from US$9 per user per month, billed annually.
- monday CRM – best for teams on monday.com boards – Basic shown as $12 per seat per month billed annually ($18 billed monthly) on monday.com/crm/pricing (currency not stated), checked 23 Oct 2026 at the default 10-seat view.
Which Zoho CRM alternative fits?
| If you mainly need… | Consider | Why |
|---|---|---|
| A focused sales CRM with formal onboarding on Growth | Teamgate | Formal onboarding and training are included on Growth |
| Meeting intelligence and a visual pipeline | Pipedrive | Meeting intelligence listed from Lite |
| Marketing, sales and service on one platform | HubSpot | Marketing, sales, service, content and data tools |
| A free plan for 3 users and a wide app suite | Stay with Zoho CRM | Free edition for 3 users; Zoho sells many other business apps |
| Sales and projects on one board | monday CRM | Board-based CRM from monday.com |
At a glance: Teamgate vs Zoho CRM
| Teamgate | Zoho CRM | |
|---|---|---|
| Free plan | Starter: free for 2 users (new customers only), 500 contacts, 1 pipeline | Free: US$0, "forever free, for 3 users" (contact management, workflow automation, standard reports, mobile apps) |
| Entry paid plan | Team: US$39.90 per user per month, billed annually (US$49.90 billed monthly) | Standard: US$14 per user per month billed annually, or US$20 billed monthly (zoho.com, 8:31 AM AEST annual; 8:05 AM AEST monthly) |
| Top self-serve plan | Growth: US$59.90 per user per month, billed annually (US$74.90 billed monthly) | Enterprise: US$40 per user per month billed annually, or US$50 billed monthly. Ultimate: not priced on the page |
| Free trial | 14 days, no credit card | See zoho.com for current trial terms |
| Onboarding and migration | Formal onboarding and training are included on Growth. Complex migrations may be charged on lower plans. Support is available to all customers on every plan. | Zoho's pricing page shows a "Free Onboarding" banner; migration assistance and expert consultation are listed for Ultimate |
| AI features | None listed | AI agents are listed on Zoho CRM Professional and above |
| CPQ and inventory management | Not listed in Teamgate's plans | Professional |
| Multi-team management | Not listed in Teamgate's plans | Enterprise |
Pricing compared
Teamgate (USD standard prices from teamgate.com/pricing; 20% saving on annual billing):
| Plan | Billed annually | Billed monthly |
|---|---|---|
| Starter | Free for 2 users, new customers only (500 contacts, 1 pipeline; no email integration, lead management or mass import) | |
| Team | US$39.90 per user per month, billed annually | US$49.90 per user per month, billed monthly |
| Growth | US$59.90 per user per month, billed annually | US$74.90 per user per month, billed monthly |
Zoho CRM (zoho.com/crm/zohocrm-pricing.html; US$ prices captured 23 October 2026 – annual at 8:31 AM AEST, monthly at 8:05 AM AEST; prices in US$ only):
| Edition | US$, billed annually (8:31 AM AEST) | US$, billed monthly (8:05 AM AEST) | Highlights listed |
|---|---|---|---|
| Free | US$0, free for 3 users | Contact management, workflow automation, standard reports, mobile apps | |
| Standard | US$14 per user per month | US$20 per user per month | Email integration, built-in calling, multiple pipelines, sales forecasting |
| Professional | US$23 per user per month | US$35 per user per month | CPQ, inventory management, process management |
| Enterprise | US$40 per user per month | US$50 per user per month | Multi-team management, approval process |
| Ultimate | Not priced on the page | Enhanced limits, consulting, migration assistance | |
AI agents are listed on Zoho CRM Professional and above.
Worked example: 5 users for 12 months in US$ (same billing basis; prices checked 23 October 2026)
| Option | Billed annually | Billed monthly |
|---|---|---|
| Zoho CRM Standard | US$14 × 5 × 12 = US$840 | US$20 × 5 × 12 = US$1,200 |
| Zoho CRM Professional | US$23 × 5 × 12 = US$1,380 | US$35 × 5 × 12 = US$2,100 |
| Teamgate Team | US$39.90 × 5 × 12 = US$2,394 | US$49.90 × 5 × 12 = US$2,994 |
| Zoho CRM Enterprise | US$40 × 5 × 12 = US$2,400 | US$50 × 5 × 12 = US$3,000 |
| Teamgate Growth | US$59.90 × 5 × 12 = US$3,594 | US$74.90 × 5 × 12 = US$4,494 |
When Zoho CRM is the better fit
- If you want the lowest entry price, Zoho CRM Standard is the better choice. It is US$14 per user per month billed annually, or US$20 billed monthly, against Teamgate Team's US$39.90 billed annually or US$49.90 billed monthly.
- If more than 2 people need a free CRM, choose Zoho CRM. Its free edition covers 3 users; Teamgate Starter covers 2.
- If you want AI agents in your CRM, Zoho CRM fits better – AI agents are listed on Zoho CRM Professional and above; Teamgate lists no AI features.
- If you need quoting (CPQ) or inventory management in the CRM, Zoho CRM Professional is probably the better pick; CPQ and inventory management are not listed in Teamgate's plans.
- If you manage several sales teams, look at Zoho CRM Enterprise, which lists multi-team management.
- If you already use other Zoho apps (such as Bigin, Desk or Campaigns), staying with Zoho keeps everything in one suite.
Where Teamgate fits
- Small sales teams that want a focused pipeline CRM for deals, contacts and follow-up.
- Switching help: XLSX, CSV and vCard import. Formal onboarding and training are included on Growth. Complex migrations may be charged on lower plans. Support is available to all customers on every plan.
- US and EU teams: prices in US dollars, with monthly or annual billing; EU or US hosting, chosen at sign-up.
- Integrations include Gmail, Outlook/Microsoft 365, Twilio and Mailchimp (Team and Growth), Zapier (Team and Growth) and Zendesk, Freshdesk and Intercom (Growth).
"With Teamgate’s intuitive interface, our user adoption was immediate. Even with a remote team consisting of sales, customer success and marketing – we were onboarded and up and running within hours." – Jack Hodges, Sales Manager, FiveCRM
Where Teamgate isn't the best fit
- AI features: none listed today; lead enrichment is "coming soon".
- The free plan is limited: 2 users, 500 contacts and 1 pipeline, with no email integration, lead management or mass import; new customers only.
- Open API, lead scoring, multi-currency and teams need Growth.
- CPQ and inventory management: not listed in Teamgate's plans.
- Hosting: EU or US hosting, chosen at sign-up.
- Phone and video support are on Growth only (Starter: email; Team: chat and email).
Other Zoho CRM alternatives for small businesses
Pipedrive
Pipedrive is a pipeline-first sales CRM with meeting intelligence listed from its entry plan and a marketplace of 500+ integrations. It has no free plan listed on its pricing page; it offers a 14-day free trial.
- Best for: Small sales teams that live in the pipeline and want meeting intelligence and sequences.
- Not ideal if: You want to start on a free plan.
- List price: Lite: US$14 per seat per month, billed annually (US$24 billed monthly), checked 23 October 2026.
HubSpot
HubSpot combines marketing, sales, service, content and data tools on one platform, with a free plan for up to 2 users. Paid Professional and Enterprise tiers carry a required one-time onboarding fee.
- Best for: Teams that want marketing, sales and service on one platform.
- Not ideal if: You want to avoid a one-time onboarding fee on Professional or Enterprise.
- List price: Starter: US$20 per seat per month list price; current offer US$7 per seat per month paid annually (shown on hubspot.com/pricing/sales on 23 October 2026; no end date stated).
- Worked example (5 users, 12 months): US$20 × 5 × 12 = US$1,200 at list price; at the current offer, US$7 × 5 × 12 = US$420 (paid annually).
Freshsales
Freshsales (Freshworks) is a sales CRM with Freddy AI add-ons and a 21-day free trial.
- Best for: Teams that want AI options and a longer trial.
- Not ideal if: You want all AI features included without add-ons (Freddy AI Agent is sold in packs, US$49 per 100 sessions).
- List price: Growth: US$9 per user per month, billed annually, checked 23 October 2026.
Capsule
Capsule is a simple contact and pipeline CRM with a free plan for up to 2 users and 250 contacts, priced in US dollars. Paid plans come with a 14-day free trial, no card required.
- Best for: Small teams that want a simple contact manager with a free tier.
- Not ideal if: You need more than 2 users or 250 contacts without paying.
- List price: Starter: US$18 per user per month, billed annually, checked 23 October 2026.
monday CRM
monday CRM is a board-based CRM from monday.com with AI credits included from Standard and a 14-day free trial, no credit card needed.
- Best for: Teams that run sales and projects on monday.com boards.
- Not ideal if: You're a team of 1–2 (monday CRM's pricing page says plans start from 3 users) or need more than 1,000 active contacts and deals on Basic.
- List price: Basic: shown as $12 per seat per month billed annually ($18 billed monthly) on monday.com/crm/pricing (currency not stated), checked 23 Oct 2026 at the default 10-seat view.
| Option | Best for | From (list price, basis) |
|---|---|---|
| Pipedrive | Small sales teams that live in the pipeline and want meeting intelligence and sequences. | Lite: US$14 per seat per month, billed annually (US$24 billed monthly), checked 23 October 2026 |
| HubSpot | Teams that want marketing, sales and service on one platform. | Starter: US$20 per seat per month list price; current offer US$7 per seat per month paid annually (shown on hubspot.com/pricing/sales on 23 October 2026; no end date stated) |
| Freshsales | Teams that want AI options and a longer trial. | Growth: US$9 per user per month, billed annually, checked 23 October 2026 |
| Capsule | Small teams that want a simple contact manager with a free tier. | Starter: US$18 per user per month, billed annually, checked 23 October 2026 |
| monday CRM | Teams that run sales and projects on monday.com boards. | Basic: shown as $12 per seat per month billed annually ($18 billed monthly) on monday.com/crm/pricing (currency not stated), checked 23 Oct 2026 at the default 10-seat view |
How we compared
We took every competitor price from that vendor's official US pricing page, viewed in US English, on 23 October 2026, recorded the currency and billing basis, and used Teamgate's own published US$ prices. We did not use review-site ratings or scores. Prices are each vendor's published list price on the date shown; where a vendor displays a temporary offer, we show it next to the list price with its date.
Switching from Zoho CRM
- Export your leads, contacts, accounts and deals from Zoho CRM.
- Start a Teamgate trial on Team or Growth (mass import is on Team and Growth).
- Import the files into Teamgate (XLSX, CSV or vCard).
- Ask about onboarding and migration help. Formal onboarding and training are included on Growth. Complex migrations may be charged on lower plans. Support is available to all customers on every plan.
Zoho CRM alternatives: FAQs
What is a good Zoho CRM alternative for a small sales team?
Teamgate is a focused sales CRM alternative to Zoho CRM, with a free Starter plan for 2 users (new customers only). Formal onboarding and training are included on Growth. Complex migrations may be charged on lower plans. Support is available to all customers on every plan. Pipedrive, HubSpot, Freshsales, Capsule and monday CRM are other options compared on this page.
How does pricing compare?
Zoho CRM Standard is US$14 per user per month billed annually, or US$20 billed monthly (checked 23 October 2026). Teamgate Team is US$39.90 per user per month billed annually, or US$49.90 billed monthly.
Does Zoho CRM have a free plan?
Yes. Zoho CRM's free edition is for up to 3 users. Teamgate Starter is free for 2 users (new customers only).
Can I move my data from Zoho CRM to Teamgate?
Yes. Export your records from Zoho CRM and import them into Teamgate as XLSX, CSV or vCard files; mass import is on Team and Growth. Formal onboarding and training are included on Growth. Complex migrations may be charged on lower plans. Support is available to all customers on every plan.
Does Teamgate have AI features like Zoho CRM?
No. Teamgate lists no AI features today, and its lead enrichment is marked "coming soon".
Related comparisons
Next steps
Start a 14-day free trial (no credit card), book a demo or see pricing.
Competitor prices are taken from their official pricing pages on the date shown and may have changed. Trademarks belong to their owners.
