construction worker holding a sign that says CRM

Top 5 CRMs for Construction Companies

In this article, we delve into the vital role of Customer Relationship Management (CRM) software in the construction industry. We’ll look at how an efficient CRM can revolutionize operations, improve efficiency, and reduce costs for construction companies. From exploring the benefits and key features to consider when selecting a CRM, we further provide an overview of the top CRM platforms that are especially beneficial for businesses in the construction industry.

Key Takeaways:

  • CRM in construction offers numerous benefits, including improved project management, enhanced communication, increased efficiency, better data analysis, and enhanced customer relations.
  • Crucial features to look for in a construction CRM include user-friendliness, robust project management capabilities, collaboration and communication tools, customization options, powerful reporting and analytics, and integration with other tools.
  • Five of the most popular CRM platforms for construction companies include Teamgate, MarketSharp, Insightly, Hubspot, and Agile CRM. Each has unique capabilities, features, and pricing to suit different business needs.
  • The integration of CRM with other construction software can streamline workflows and enhance project management, ultimately leading to increased productivity and profitability.
  • CRM technology can enhance accountability within construction firms, aiding in compliance with industry regulations and standards. It also can improve job site safety by identifying potential issues in advance.

A CRM is a software system that helps businesses manage and track customer interactions and provide insights into customer behavior.

In the construction industry, a CRM can track sales opportunities, foster better communication between staff, manage customer invoices, and generate detailed reports.  An effective CRM can help construction companies streamline operations, increase efficiency, and reduce costs.

In this article, we’ll provide an overview of the most popular CRMs for construction companies, outlining their capabilities, features, and pricing. Let’s get started!

Benefits of using CRM in construction

By leveraging powerful CRM tools, construction companies can gain a competitive edge and improve their customer service. This section will explore the benefits of using CRM in construction, including improved customer relations, increased efficiency, and cost savings.

Improved project management

Improved project management is a crucial benefit of using CRM in the construction industry. By using CRM, construction companies can have real-time visibility into the project timeline, allowing them to plan and optimize resources more efficiently.

Critical tasks can be tracked and monitored to ensure deadlines are met, and project managers can quickly identify which tasks need to be completed and when. With this data, teams can better plan ahead, reducing the risk of costly delays or mistakes.

Enhanced communication

Communication is paramount among all stakeholders within a construction company. A CRM enables real-time communication, streamlining processes and minimizing delays. Additionally, CRM provides a centralized online platform where everyone can access project documents and data, ensuring everyone is working from the same up-to-date information.

As a result, businesses can reduce the risk of miscommunication and ensure that all stakeholders are informed and updated with all changes.

Increased efficiency

A CRM system facilitates a collaborative environment amongst all stakeholders involved in a project. From architects and engineers to subcontractors and vendors, everyone can easily access current data related to their respective projects, allowing them to make well-informed decisions quickly and efficiently. This, in turn, enables the project to move forward faster.

Better data analysis

CRM systems provide companies with the critical data they need to understand their customers and projects better. This data can be used to help companies gain a better understanding of their customer base, identify customer needs, and develop effective marketing strategies.

Besides, this data can be used to analyze customer behavior, identify trends, and develop more efficient processes. Better data analysis can help construction companies make better decisions, increase profitability, and improve customer satisfaction.

Enhanced customer relations

CRM technology enables construction companies to track, manage, prioritize, and analyze customer interactions, allowing them to maximize customer satisfaction and loyalty. By providing a 360-degree view of customer interactions, construction companies can gain insight into customer preferences and needs.

This information can be used to tailor services and products to meet customer needs better and provide timely, personalized customer service.

Better risk management

CRMs can provide better risk management by allowing construction companies to keep track of their projects and customers in one place. Companies can use the data in their CRM to analyze patterns, trends, and forecasts to better anticipate and manage risks, such as estimating project delays or the likelihood of customers churning.

CRM systems can also provide construction companies with automated processes and tools to better monitor and track risks, allowing them to respond quickly to and mitigate any issues that may arise.

Improved job site safety

A CRM gives construction companies access to real-time data and analytics that can be used to identify potential safety issues before they become serious problems. This can help prevent accidents and injuries on the job site.

Companies can quickly create and distribute work instructions, which can help ensure that employees are aware of the safety protocols and procedures that must be followed at all times.

Since most CRM systems are cloud-based, data can be accessed from anywhere, allowing managers to monitor job safety from a remote location easily.

Greater accountability

CRMs are centralized platforms where all documents, communications, and customer information are stored. This allows construction companies to track customer interactions and ensure that customer expectations are met. It also enables managers to monitor employee performance and identify any areas of improvement.

Construction companies can store customer feedback and analyze trends over time, leading to a better customer experience and higher customer satisfaction.

With greater accountability, construction companies can ensure that their processes comply with industry regulations and standards.

Key features to look for in a CRM for construction

In this section, we will discuss the key features to look for in a CRM for construction that increase productivity and efficiency and reduce costs.


Regardless of their level of technical expertise, all team members in a construction company should access and use a CRM effortlessly. A user-friendly CRM makes it easier for employees to update information promptly and search for important data when needed.

This can help streamline operations and maximize team productivity. In addition, a user-friendly CRM can reduce the time and resources needed to train new employees on how to use the software.

Project management

Project management is a key feature to look for in a CRM for construction companies because it helps you manage your resources more efficiently. It allows you to track the progress of projects, assign tasks, monitor budgets, and ensure deadlines are met. It also provides insights into the team’s performance, helping to identify areas of improvement and ensure that projects are completed on time and on budget.

Collaboration and communication

Communication and collaboration tools help to improve customer service, as they allow for a quick exchange of information between all stakeholders. A CRM system can streamline communication between all parties involved in a project by providing the ability to track conversations, tasks, and projects.

This makes it easier to keep everyone informed of their roles and responsibilities and quickly resolve any problems that may arise.

Customization options

Customization is essential in the construction industry, where the complexities of projects, customer requirements, and regulations vary greatly. Customization options allow construction companies to create a CRM system that fits their specific needs and allows them to keep track of customer information and manage projects.

Reporting and analytics

A good construction CRM should provide reports on key metrics such as sales pipeline, pipeline velocity, and more so you can easily measure performance against goals set by management or other stakeholders.

This feature can help construction companies gain insight into the current status of their projects and make data-driven decisions that can maximize productivity and profitability.

Integration with other tools

Integrations enable construction companies to access data from other systems, such as accounting, scheduling, and project management, in one central location. This allows construction companies to access the data they need to make informed decisions and ensure their projects run smoothly. It also ensures that all relevant data is up-to-date and accurate, eliminating manual data entry and thus saving time and effort.

Top 5 CRM for Construction

To help you find the right CRM for your construction business, we have compiled a list of the top 5 CRM for construction. This list has something for every business, from comprehensive project management software to cloud-based solutions. Read on to find out which CRM is the best fit for you.


Teamgate is a customer relationship management (CRM) software designed to help businesses streamline their sales and marketing processes. It is a highly customizable and user-friendly platform that can be tailored to meet the specific needs of each company. It also provides an array of features to help businesses better manage their customer relationships, including but not limited to lead management, analytics, and automated marketing campaigns.

Here is what sets Teamgate apart from other CRMs for construction companies:

  • Automation – Teamgate offers construction companies automated workflows that help streamline and simplify the entire sales process, from lead generation to customer onboarding;
  • Customizable CRM – Teamgate features a customizable CRM that allows construction companies to tailor the platform to their specific needs;
  • Automated reports – The automated reports provide valuable insights into sales performance, customer behavior, and more;
  • Available on mobile – Teamgate’s mobile app allows construction companies to manage their sales process on the go;
  • Integrations: Teamgate integrates with popular construction apps and software, making it easier to manage sales and customer data in one platform.

Teamgate pricing is tailored to each customer’s needs and can range from €9 to €65 per user per month, billed annually.


MarketSharp is a cloud-based customer relationship management software designed specifically for contractors.

It helps construction companies manage customer relationships, track sales and projects, and generate leads. It also provides features such as:

  • Contact management;
  • Project management;
  • Scheduling;
  • Invoicing;
  • Reporting.

These help companies keep track of their activities, ensure the accuracy of their data, and provide better customer service. MarketSharp also allows construction companies to improve their marketing efforts by segmenting customers according to their preferences, interests, and location.

The cost of MarketSharp depends on the size of your business and the features you need. The basic package price starts at $199 per month and can go up to $399 per month for the full suite of services.


Insightly is a CRM platform that helps businesses of all sizes manage their customer relationships.

For construction companies, Insightly can help manage customer relationships and sales processes, track customer activity, and create reports and dashboards to monitor progress. It can also help with project management, tracking tasks, and team collaboration.

Additionally, Insightly integrates with over 2000 software platforms, such as G Suite, Calendly, Slack, and DocuSign, which can help streamline workflow and increase efficiency.

Insighly’s pricing starts at $29 per month and goes up to $99 for more advanced features.


HubSpot offers a variety of tools to help construction companies manage their sales pipeline, organize their team’s projects, and track customer activity in one place.

It provides a platform to organize customer data, create personalized customer experiences, and optimize customer engagement.

The free version is perfect for small teams and businesses just starting out. For more advanced features, the Premium plan starts at €1,474.31 per month, billed yearly.

Zoho CRM

Zoho CRM provides a centralized, cloud-based customer data and communications platform, allowing companies to capture customer information and track customer interactions.

One of the key features of Zoho CRM is its customizable user interface, which allows construction companies to tailor the CRM to best meet their needs and preferences. Zoho CRM also offers a suite of customer engagement tools to help construction companies build better customer relationships. The platform has features that allow users to send automated emails and SMS messages, track customer interactions, and integrate with other popular customer engagement platforms.

Their pricing starts at €14 and can go up to €52 per month.

Ready To Choose A CRM for your Construction Business?

When looking for a CRM solution for construction companies, businesses should prioritize features such as automation, time management, analytics, customization options, and sales forecasting. These features are essential for construction companies to help them reach their sales goals, streamline their sales process, and increase customer satisfaction.

Teamgate is an intuitive and powerful platform that helps companies manage customer relationships more effectively. Teamgate helps construction companies organize their customer data, track customer interactions, and access important insights about customer behavior. Additionally, Teamgate integrates with other popular construction software to streamline its operations and boost efficiency.

Take advantage of Teamgate’s 14-day free trial today to experience its full potential for your construction company.

FAQs: CRM for Construction Companies

Q: How does CRM aid the construction industry?
A: CRM in construction helps manage customer interactions, track sales, improve communication, manage invoices, and generate detailed reports. It enhances operations, efficiency, and reduces costs.

Q: What advantages does a CRM offer in construction?
A: A CRM improves project management, enhances communication, increases efficiency, enables better data analysis, enriches customer relations, aids risk management, boosts job site safety, and promotes greater accountability.

Q: What should I look for in a construction CRM?
A: Key CRM features for construction should include user-friendliness, project management, communication tools, customization, reporting and analytics, and integration capabilities.

Q: Can you suggest some CRMs for construction companies?
A: Recommended CRMs for construction companies include Teamgate, MarketSharp, Insightly, HubSpot, and Zoho CRM. Each offers unique features and pricing options.

Q: How does CRM enhance job site safety?
A: CRM provides real-time data to identify potential safety issues, allows for the distribution of safety instructions, and enables remote monitoring of job safety.


Andrew Martin

Andrew is the Chief Executive Officer for Teamgate CRM. With 10+ years of experience as a Military leader, he specialises in leadership and management and is a lover of all things sport.

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